Quarters to Semester Conversion Records now in ARB

By:  Janice Schulz

The Archives and Rare Books Library has made available a collection of records from University Communications covering the University’s conversion to semesters in 2012. The collection concentrates on the comprehensive communication plan developed to educate students and other stakeholders about the conversion and includes communication plans, planning documents, research, publications, and clippings. Also included are some promotional items such as t-shirts, protective hats, and sandwich boards declaring that the world will END – not really, just convert to semesters – in 2012.

A complete finding aid for the collection can be found on the OhioLink Finding Aid Repository at http://rave.ohiolink.edu/archives/ead/OhCiUAR0367. For further information on the Archives & Rare Books Library and its holdings, please call 513.556.1959, email archives@ucmail.uc.edu, or visit our website at http://www.libraries.uc.edu/libraries/arb/index.html.

Semester Conversion Poster with Bearcat

Philosophical "Ames" of the Archives and Rare Books Library

By Lauren Fink

Owl BookplateThanks to a generous donation from Anthony Graybosch, The Archives and Rare Books Library now has in its holdings a collection of philosophy books from Van Meter Ames’ private library.  Van Meter Ames was a faculty member in the UC philosophy department, beginning in 1925, and served as its head from 1959 until 1966 when he retired.  Many of the books in this collection have Ames’ annotations, notes, and article clippings in them, as well as correspondence between Ames and fellow philosophers or friends. Continue reading Philosophical "Ames" of the Archives and Rare Books Library

Records Update Highlights Ohio Public Records Cases

By:  Janice Schulz

A new Records Update is now available on the Records Management Program website. Records Update is released periodically to convey timely information between publications of Records Quarterly. This issue offers “Records in the News” stories found in the media and legislative action taken in March and April.

As reported in the Spring 2013 Records Quarterly article, “Public Records: Your Rights and Responsibilities,” Ohio’s public records laws are dynamic and are continually being tested in Ohio’s courtrooms. Ohio courts decided seven public records cases in March and April and there are currently six open cases in front of the Supreme Court of Ohio. In a case close to home, on April 24 the Supreme Court of Ohio ruled that lease terms and rents between Findlay Market private management company The Corporation for Findlay Market and its tenants are trade secrets and are not open to disclosure under the public records act. In 2010, Kevin P. Luken requested copies of lease agreements from The Corporation for Findlay Market and ultimately from the City of Cincinnati. While he received the agreements, terms and rents were redacted from the released documents and cited as trade secrets. Luken initated a mandamus action against the parties, which resulted in the recent decision.

The Findlay Market decision and more are available through this issue of Records Update.

Records Management, University of Cincinnati

Spring 2013 Records Quarterly Now Available

By:  Janice Schulz

The Spring 2013 edition of Records Quarterly, a newsletter of the University of Cincinnati Records Management Program, is now available on the records management website at http://www.libraries.uc.edu/documents/RQSpring2013.pdf. Articles in this issue include:

  • Records Quarterly Cover Spring 2013Public Records: Your Rights and Responsibilities – Learn what your responsibilities are as a UC employee when it comes to Ohio public records laws and your rights as a citizen to obtain government records.
  • Social Media and the Ohio Electronic Records Committee – See how the Ohio Electronic Records Committee is studying social media outlets such as Twitter and Facebook for their capability to create records and how that translates to UC’s social media activity.
  • When do I Dispose of Records? – Discover the answer to this oft-asked question with the help of some handy charts that make it easier for you to time your records disposition.

You will also find announcements for the spring shredding event sponsored by the Office of Information Security, “Records in the News,” current events in legislation that could affect recordkeeping, and recent gifts to the University Archives.

Records Quarterly is distributed electronically via the Records Management website.

College of Nursing Records Now Available in ARB

By Janice Schulz

Nursing Classroom 1978
Instruction in the College of Nursing and Health, 1978

The Archives and Rare Books Library has completed processing an 81 box collection of College of Nursing Records from 1940-2004, and it is now available for research. The highlight of this collection is a large number of curriculum records dating from 1980-2003, documenting the development of the program and the changing face of nursing education during a 20+ year period. These curriculum records include syllabi, course outlines, handouts, presentations, and textbook lists. Development of the PhD program during the 1980s and 1990s is also documented. The Archives and Rare Books Library encourages all academic departments to transfer historic curriculum for inclusion in the University Archives Collection. Continue reading College of Nursing Records Now Available in ARB

Records Management Workshops Scheduled

By:  Janice Schulz

Records ManagementThe next Introduction to Records Management workshops will be held February 19 and February 21, 2013.

During this workshop we will discuss the benefits you will receive from efficiently managing your records, UC’s records program, your role as a keeper of public records, the definition of a “record,” how to perform records inventories, the development of records retention schedules and proper means of records disposal. Also, Alecia Trammer, Human Resources will provide information regarding the policies and procedures for maintaining personnel records.

Both sessions will be held in Blegen Library’s Marge Schott Seminar Room, room 814, from 9:00 a.m. to 10:30 a.m. The workshops are free, but registration is required. You only need to register for one session; the same information will be presented at both.

Register here: http://www.surveymonkey.com/s/SWB5KB7. When you see SurveyMonkey’s “Thank you for taking this survey” page your registration has been sent.

Who should attend?
These workshops are for new records officers who have not been introduced to records management at UC and existing records officers who need a refresher as well as anyone responsible for managing University records.

Would you like these workshops presented in your office? Please contact Janice Schulz at schulz.janice.rm@gmail.com or 556-1958 to schedule a custom workshop geared to the needs of your staff.


Staffing in Records Management

By Janice Schulz

If you contact ARB with records management inquiries in the next few months you will be greeted by a familiar, but perhaps surprising, presence. To smooth the transition, Janice Schulz, former Records Manager and Archives Specialist, is back to help out with records management in a temporary role while a full-time replacement is sought.

In the coming months Janice will be offering an Introduction to Records Management workshop to familiarize staff in new records management roles with UC’s policies and procedures.  Dates and times of the workshops will be announced on the Records Management Listserv and on the ARB Blog. Janice is also available for individual and departmental meetings.

For records management inquiries, please contact us using the following methods:

Email: schulz.janice.rm@gmail.com or  archives@ucmail.uc.edu

Phone: 556-1958 or 556-1959

Campus Mail: ML 0113

Web: http://www.libraries.uc.edu/libraries/arb/records_management/index.html

Please note: ARB has no fax

Progress on the Folklore Collection

By:  Molly Gullett

Edgar SlotkinOver winter break, a good deal of progress was made on the Southwest Ohio Folklore Collection (SWOFC) web exhibit. Work on the exhibit is almost complete and it should be available online within the next couple of weeks. This exhibit will feature brief glimpses into the various genres of the collection, as well as a link to the finding aid.  All the research materials in the SWOFC were donated by professor emeritus Edgar Slotkin who collected them over the span of his four decades of teaching folklore in the Department of English at UC. He saved the years’ worth of student work which now makes up the collection. Continue reading Progress on the Folklore Collection

OhioLINK EAD Task Force Annual Report Now Available

By:  Suzanne Maggard

Some of our regular blog followers may have noticed that both the Archives and Rare Books Library and the Winkler Center are active contributors to the OhioLINK Finding Aid Repository.  This repository was designed to help researchers find special collections, manuscripts, and archival material throughout the state of Ohio.  A total of 60 institutions are currently participating and the repository now holds more than 4000 finding aids.   Researchers can find 330 of the Archives and Rare Books Library’s finding aids on the site.  Although the repository is not yet comprehensive, it does allow researchers to find an important avenue to find collections within the state of Ohio.

OhioLINK EAD Finding Aid Repository website

Continue reading OhioLINK EAD Task Force Annual Report Now Available

Bearcat Winters

By: Kevin Grace

With the first major storm of the winter about to hit us in the next couple of days, it seems appropriate for a campus trip down memory lane.  And, it should be a quintessential Cincinnati weather experience of warm temperatures, rain, driving rain, gale-force winds, sleet, and snow all in the same 24-hour period.  If any ghosts of ancient Mayans visit the Queen City tomorrow or Friday, in all likelihood they will say, “See! Told you so!”

Beecher Hall

Continue reading Bearcat Winters