LOVE YOUR DATA Day 2 – Organizing your data

Post by Tiffany Grant PhD, Research Informationist based at Donald C. Harrison Health Sciences Library

Organizing Data

When you’re generating data at a rapid pace, it can be easy to label files with names that seem good at the time, but that will have very little meaning to you later. This practice may save time in the present, but it will ultimately lead to great frustration in the future when finding these exact files seem nearly impossible.

A good practice for data organization is to give your files meaningful, descriptive names, but avoiding long file names. Files names should allow you to identify a precise experiment from the name.

How meaningful are the following file names?

  1. Test_data_2013
  2. Project_Data
  3. Design for project.doc
  4. Lab_work_Eric
  5. Second_test
  6. Meeting Notes Oct 23

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LOVE YOUR DATA Day 1 – Keep your data safe

Let’s kick off LOVE YOUR DATA week with KEEPING DATA SAFE.

First a sad story – in one of my first Top Ten Tips for Data Management workshops, I had a workshop participant who I thought was bored out of his skull. He had a glazed look in his eyes and kept shaking his head as if he was saying no, no, no. I approached him, though with some reservations after the workshop, and asked what he thought about the topic and my presentation. His words and I quote were “if only I had known this 6 months ago…I just lost my dissertation work and I am still getting over the shock”. Not bored, but in shock. He had lost 6 months’ worth of work. Sadly he is not the first. If only he and others had known about 3-2-1 or Here-Near and Far.

3-2-1 stands for

3 copies (1 primary copy and two backup copies of your data)

2 formats for storage (use a computer hard drive and an external hard drive)

1 remote copy (cloud storage or geographically separate from your other copies)

These three tips will help keep your data safe and protect your valuable time.

Here, Near and Far is another way of thinking about the same tips. Set up an automatic back up for your data to make it even easier.

At UC we have a few tools that can help you back up your data:

1) Use your Box account. You have 50 GB available to you. IT@UC also has other data solutions available.

2) You can track your work with the Open Science Framework developed by the Center for Open Science or use GitHub.

3) Attend a data management workshop offered by UC Libraries. We have several coming up particular a workshop called Managing Research Data from Generation to Preservation on April 19th.

Fun Fact: Did you know we can still look at Darwin’s original notebooks through the Darwin Online project. Someone took extra special care for those files. Let’s do the same for your data.

Check out this fun video about data back-up and learn how the movie Toy Story 2 was almost lost, but was saved by the 3-2-1 rule.

Visit the Love your Data website for more tips to help keep your data safe. Follow the event on Twitter at #LYD16.

Excellent Art Resources

Clermont College students don’t have to be writing a research paper for an art class to use and enjoy Artstor and Oxford Art Online. Find these databases and more in our “Art at Clermont” Research Guides.


Van Gogh, National Gallery, London

Artstor is an “image” database with more than 300,000 images from college, university, and private collections. With art-related teaching, learning, and researching texts, you can view and analyze images through features such as zooming and panning. You can also view webinars on the site!

Oxford Art Online also offers image searching, with a thorough cross-search function of reference material which allows you to easily expand and limit results by time period, artist, material type, and more. Grove Art Online is especially useful for Clermont’s Art History classes!

Questions? Contact Kathleen Epperson by email, or call 513.558.7010 for more information.

Kathleen Epperson
Reference Librarian




Rare Cincinnati Pharmacy College Resources Now Available in UC’s Digital Resource Commons


This photo serves as a link to the work in our UC Library Catalog.

We are excited to announce that excerpts from Pharmaceutical Education In the Queen City : 150 Years of Service, 1850-2000 by Michael A. Flannery and Dennis B. Worthen, originally published in 2001, documenting the students and graduates who attended the Cincinnati College of Pharmacy, Queen City College of Pharmacy, and the University of Cincinnati College of Pharmacy from 1850 through 2000 are now available in the UC Digital Resource Commons (DRC). The DRC started as an initiative of the OhioLink consortium of libraries to create a digital repository service that would help streamline access to unique collections and facilitate scholarly communication.

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UCBA Fun Facts: Favorite Childhood Book

Question: What’s your favorite book from childhood?


Heather Maloney, Library Director: It was a Helen Keller biography and had the sign language alphabet in the back. 



Michelle Michelle McKinney, Reference/Web Services Librarian: The Peanuts Comics by Charles Schulz



KellieKellie Tilton, Instructional Technologies Librarian: Anne of Green Gables by LM Montgomery



LaurenLauren Wahman, Instruction LibrarianWizard of Oz by L. Frank Baum



RachelRachel Lewis, Technical Services Manager: The Berenstain’s B Book



julierobinsonJulie Robinson, Library Operations Manager: Savage Journey by Allan Eckert



pamadler Pam Adler, Public Services Assistant: Green Eggs and Ham by Dr. Seuss. I still have the book from my childhood.




The 25th General Hospital of WWII Experience: Airbase A-92 at Sint-Truiden

Airbase A-92

Modern photograph of Airbase A-92, Brustem.
Photo credit: Sue Carney.

By: Nathan Hood

While the University of Cincinnati’s 25th General Hospital was departing for the World War II European Theater of Operations in the early 1940’s, Germany had already invaded Belgium and had secured a small, Belgian military airbase in the village of Brustem. Brustem remains today as a part of the Sint Truiden community (also known in French as Saint-Trond) and exists only a handful of miles North-West of the Belgian Caserne buildings in Tongres which were occupied by the University of Cincinnati 25th General Hospital beginning in 1945.

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Shake it Up with Shakespeare This Weekend!

By:  Sydney Vollmer

henry_v_act2_sc5So what are you doing tonight?  Tomorrow night?  This weekend?   Maybe you’ve already got your next few days filled up.  That’s okay, because the Cincinnati Shakespeare Company will still have showings of Henry VI: The Wars of the Roses, Part 1 up through February 13th!  (And no, it doesn’t have anything to do with the cheating game on KISS107 in the mornings).  This show is all about actual war. Continue reading

Join us for Digital Humanities Speaker Dr. Élika Ortega

UC Libraries welcomes to campus February 29 and March 1 as the next expert in the Digital Humanities Speaker Series Dr. Élika Ortega, a postdoctoral researcher at the Institute for Digital Research in the Humanities at the University of Kansas. Dr. Ortega will present a series of talks and hands-on workshops, all free and open to the public, in the Walter C. Langsam Library. Participants are encouraged to come to any or all sessions that are of interest to them and to their work.

Speaker Dr. Elika Ortega Continue reading

Get to Know the Clermont College Library Staff: Natalie Winland

Natalie Winland, Clermont College Library‘s Public Services Manager


I have always been interested in libraries. Beginning in 1988, my freshman year, I was a library aid in high school for 4 years. In February 1992, I started with the Clermont County Public Library at the Williamsburg Branch as a page. I was promoted to the full time position of library assistant from 1993-1996 while at the Goshen Branch. During this time, I attended night classes at Clermont College. From 1996-1998, I went to Crown College in Tennessee to finish my Bachelor’s degree where I worked as a library student assistant . I returned to Ohio, in December 1999, and worked at the Milford Branch Library as a library assistant. I was promoted to Youth Services Specialist and transferred to the Owensville Branch in 2001. I left that position to come to Clermont College Library as the Public Services Manager, May 2011. I have over 23 years of professional library service.

One important aspect of my job is giving great customer service. I want to be approachable, and I feel it is my job to listen. I always give the kind of service that I want to receive which includes a friendly greeting and smile.

When I’m not at work I love to read and shop. I am happiest when I find a bargain.

You might be surprised that I love anime and graphic novels. At least once a year my daughter and I attend an anime convention. The last one we attended was Ramencon 2015 in Merrillville, IN.

A few of my favorite things:

Favorite book: Treasures of Darkness by Pastor Clarence Sexton

Music: Classical

Movie: Seven Brides for Seven Brothers

TV Show: Beauty and Beast with Ron Perlman and Linda Hamilton


We’re here to help!

Natalie Winland
Public Services Manager


Scholar@UC Open for Self-Submissions

UC Libraries invischolar@uctes faculty and researchers to submit their research, creative and scholarly works to Scholar@UC, the university’s cutting-edge digital repository.

A digital repository makes accessible, enables re-use, stores, organizes and preserves the full range of an institution’s intellectual output, including all formats of scholarly, historical and research materials. Faculty and researchers can use Scholar@UC to collect their work in one location and create an Internet-enabled, durable and citable record of their papers, presentations, publications, data sets or other scholarly creations. With sponsorship from a faculty member, undergraduate and graduate students may also contribute their academic output, such as capstone projects, senior design projects, research data and other creative and scholarly works. Continue reading

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